What is the Pre-Action Protocol for Personal Injury Claims?

The Pre-Action Protocol for Personal Injury Claims sets certain standards which a prospective party to a personal injury claim is expected to observe before Court proceedings are issued. The Protocol encourages the parties to exchange information at an early stage and to consider using a form of alternative dispute resolution.

When does the Pre-Action Protocol for Personal Injury Claims apply?

The Protocol applies to all claims which include a claim for personal injury apart from medical negligence claims, disease or illness claims and low value personal injury claims arising out of road traffic accidents. Where a claim involves personal injury and another type of claim, for example, a claim from property damage, the entire claim will be covered by the Protocol.

What are the requirements of the Pre-Action Protocol for Personal Injury Claims?

The letter of claim

Before commencing Court proceedings a Claimant is expected to send a letter of claim to the Defendant containing a clear summary of the facts of the case together with an indication of the nature of any injuries suffered and of any financial loss incurred. The letter of claim should provide sufficient information for the Defendant to assess liability and the likely size of the claim.  

The Claimant is expected to send the Defendant as soon as practicable a Schedule of Special Damages with supporting documents. This may accompany the letter of claim. 

Parties are required to inform other parties about any funding agreements they have entered into. If the Claimant has entered into a funding arrangement, for example where he has entered into a Conditional Fee Agreement, this should be stated in the letter of claim.  

The Protocol encourages the parties to exchange information at an early stage and, therefore, the letter of claim may contain a request that the Defendant provide documentation relevant to the case.  

The Claimant should specify in the letter of claim when he expects the Defendant to respond. Normally a Defendant should be given 21 days to acknowledge receipt and 3 months to provide a full response. This may not be possible, for example, where it is close to the expiry of a limitation period. In such cases the Claimant should give as much notice as is practicable and the parties should consider asking the Court to extend the time for service of the Particulars of Claim or Defence or, alternatively, for a stay of the proceedings to enable the parties to comply with the Protocol. 

Once the letter of claim has been sent the Claimant should not normally carry out any further investigation on liability until the Defendant has responded indicating whether liability is in dispute.

The Defendant’s response to the letter of claim

The Defendant should acknowledge receipt of the letter of claim within 21 calendar days of the date of posting of the letter. In his reply the Defendant should identify his insurer (if any) and, where appropriate, identify any significant omissions from the letter of claim.  

Within the time set for responding to the letter of claim, which is normally 3 months from the date of acknowledgment of the claim, the Defendant, or his insurers, should respond fully to the letter of claim, stating whether liability is denied. If liability is denied, reasons should be given including any alternative version of events relied upon. If the Defendant denies liability he should enclose any documents he may have which are material to the issues. 

If the Defendant admits liability, but alleges contributory negligence by the Claimant, the Defendant should give reasons and disclose any documents he may have which are material to the allegation of contributory negligence. 

If the Defendant, or his insurers, fails to acknowledge the letter of claim, the Claimant is entitled to commence Court proceedings.

The Claimant’s response where contributory negligence is alleged

If the Defendant alleges contributory negligence by the Claimant the Claimant should respond to those allegations before commencing Court proceedings.

Experts

Expert evidence is required in relation to personal injury claims. Normally only the evidence of a medical expert will be required, although in some cases the evidence of an engineer, for example, will be needed. The Protocol encourages the parties to jointly select an expert and promotes the practice of the Claimant obtaining a medical report, disclosing it to the Defendant who then asks questions and/or agrees the report.

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For more information on:

  • Rehabilitation
  • Alternative dispute resolution
  • Stock take
  • What happens if a party does not act in accordance with the Protocol?